The Department of Research is looking for:
Associate Director, R&I/Beall Center
Job Opening ID: 35909
Reports to: Associate Dean
Working Title: Associate Director, R&I/Beall Center
Department: Arts Deans Office
Bargaining Unit: 99
Payroll Job Code: 007377
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Contract
Apply at https://uci.careers.universityofcalifornia.edu and search Job Code 35909 to apply directly.
Under the direction of the Associate Dean, the R&I/Beall Center Associate Director is responsible for the administrative, financial, and management of the R&I/Beall Center. Responsible for managing purchasing, including Kuali, vendor & artist agreements; obtain appropriate authorization, ensure the correctness and completeness of all forms, and follow all purchasing and accounting policies and procedures. Responsible for management of center budget. Oversee development of financial reports, conduct analysis of project and financial resources. Develops and oversees contract and grant management. Responsible for inventory management. Liaison with Dean’s office, Business Office, Development, Marketing, and Technology to ensure compliance with policies. Works closely with the Artistic Director, Beall Center for Art and Technology. Coordinates administrative functions to ensure smooth business operations. Assist with archival and curator work.
Uses skills as a seasoned and experienced administrative operation professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher-level administrative operation professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
$31.75 - $46.41
Bachelor's degree in related area and / or equivalent experience / training.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Strong writing, communication, and proofreading, required, including website editing, contract report writing, memos and precise correspondence. Effective interpersonal skills and demonstrated ability to establish good working relationships within all levels of the school and with outside agencies. Demonstrated ability to work with others from diverse backgrounds with understanding of diversity, equity, inclusion, and belonging. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Demonstrated problem-solving skills. Demonstrated ability to maintain workflow with changing priorities and frequent pivots and to prioritize workloads. Strong policy analysis techniques.
Knowledge of UC/UCI’s policies and procedures, especially travel, entertainment and purchasing. Experience with UC/UCI’s administrative tools such as: Kuali Financial System (KFS) UCIBuy and other UCI purchasing tools Connexxus (UC s travel tool) Skills in grant writing or extramural funding management experience. Interest and knowledge of visual art and curation.
This is a one-year contract appointment position with the possibility of additional year contract appointment extensions, up to 3 years max.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or email@example.com.